AGENDA
CITY COMMISSION MEETING
DOTHAN, ALABAMA
10:00 A.M., September 5, 2017

1.
Invocation: Dr. Johnny Fain - First Baptist Church

2.
Pledge of Allegiance: Commissioner Dorsey

3.
Roll Call: Schmitz__Dorsey__Newsome__Kirkland__Ferguson__Kenward__Crutchfield__

4.
Approval of Previous Minutes:

• Minutes of Meetings of August 15, 2017.
5.
Communications from Mayor and City Commissioners:

• Proclamation – “Gynecologic Cancer Awareness Month” – Doris Moody, State of Teal Awareness/Lighting Committee.

• Proclamation – “Hunger Action Month” – Julie Gonzalez, Development Director, Wiregrass Area Food Bank.
6.
Communications from City Manager:

• Service Award – Brian Smith, Police Department, 25 years.
7.
Communications from City Clerk:
• Application for a Lounge Retail Liquor License – Class II (Package) (Off Premise) for Fast Stop Liquor 2, West Powell Street, by Vishal Anand.
8.
Public Hearing regarding the abatement and removal of noxious or dangerous weeds.
9.
Res. No._________Declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated.
Documents:
  1. Weed Abatements.pdf
10.
Res. No._________Confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Numbers 2017-214 and 2017-234 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land.
11.
Res. No._________Declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on September 19, 2017.
12.
Res. No._________Appointing Jack Mason as Information Technology Director at an annual salary of $125,000.00, effective September 27, 2017.
Documents:
  1. IT Director.pdf
13.
Res. No._________Adopting the Biennial Operating Budget for Fiscal Years 2018 and 2019.
14.
Res. No._________Entering into an agreement with the Dothan Area Chamber of Commerce to attract and promote new industry.
15.
Res. No._________Granting cash appropriations to various agencies for Fiscal Years 2018 and 2019.
16.
Res. No._________Agreeing to provide funding for operating expenses to various agencies for Fiscal Years 2018 and 2019.
17.
Res. No._________Appropriating funds to the Dothan City Schools for Fiscal Years 2018 and 2019.
18.
Res. No._________Entering into an agreement with Design Workshop, Inc., for Professional Services for the development of the U.S. Highway 84 East Corridor Plan, at a cost of $249,135.00.
19.
Res. No._________Entering into a lease agreement with Alabama Municipal Electric Authority for a period of forty (40) years, effective August 5, 2017, for the sum equal to One Dollar ($1) annually.
Documents:
  1. Agreement AMEA.pdf
20.
Res. No._________Awarding the bid, entering into a contract and issue a Notice to Proceed to Gulf Coast Underground for the B1-23 Comprehensive Rehabilitation Sanitary Sewer Project subject to approval by ADEM in the amount of $2,394,374.00, and appropriating funds for said project.
21.
Res. No._________Awarding the bid, entering into a contract, issuing a Notice of Award and Notice to Proceed and other associated contract documents to U.S. Tank of Chipley, Florida for the sum of $787,667.00 for the repairing and repainting of the Hodgesville Water Storage Tank, and appropriating funds for said repairs.
22.
Res. No._________Awarding the bid, entering into contract, issuing a Notice to Proceed and other related documents to Palmer Electric for the Generator Installations at Dothan Utilities Well Sites (No. 25 and 27) for the sum of $176,865.00, and appropriating funds for said installations.
23.
Res. No._________Accepting the proposal submitted by TTL, Inc., in the amount of $29,200.00, for work needed to monitor wells and background sampling at the landfill.
Documents:
  1. Proposal TTL.pdf
24.
Res. No._________Submitting an offer in the amount of $500.00, and entering into a real estate sales contract with Hidden Creek Estates, Inc. for purchase of parcel of land for future roadway and drainage improvements, located at 276 Moore Road.
25.
Res. No._________Accepting sanitary sewer flows for Folklore Brewing & Meadery, LLC.
26.
Res. No._________Approving Change Order No. 1 to Hughes Brothers Construction, LLC for construction of The Westgate Aquatics Center, which brings the total contract amount to $2,932,526.00. This is a decrease in project cost of $13,974.00.
27.
Res. No._________Renewing the contract with Blue Cross and Blue Shield of Alabama to provide and administer a Health Care Plan for City employees for a one year period beginning October 1, 2017 through September 30, 2018.
28.
Res. No._________Entering into a contract with Superion, LLC to make the necessary software modifications required to download files provided by Regions Bank, in the amount of $2,000.00, and appropriating funds for said modifications.
29.
Res. No._________Accepting funding from the Enterprise Ozark Community College (EOCC) through its Southeast Alabama Highway Safety Office (SAHSO) in the amount of $83,712.00 for participation in the Alabama Department of Economic and Community Affairs Law Enforcement Traffic Safety (ADECA/LETS) Grant Programs for Selective Traffic Enforcement, Drive Sober and the Click It or Ticket, and appropriating funds for said grant.
30.
Res. No._________Applying for and accepting funding in the amount of $23,437.00, $18,515.23 for the City of Dothan and $4,921.77 for Houston County, from the United States Department of Justice, Bureau of Justice Assistance under the 2017 Edward Byrne Memorial Justice Assistance Grant Program for the purchase of law enforcement technology advancement and equipment.
Documents:
  1. JAG Grant.pdf
31.
Res. No._________Applying for and accepting funding from the Humane Society of the United States, Summerlee Foundation in the amount of $4,350.00 to help pay expenses necessary in the rescue of animals in a cruelty case.
32.
Res. No._________Applying for and accepting a grant award from the Wiregrass Foundation in the amount of $5,000.00 to fund catering and miscellaneous expenses for the Annual Diabetes Prevention and Wellness Workshop, and appropriating funds for said grant award.
33.
Res. No._________Donating a surplus police vehicle (2003 Ford Crown Victoria) to the Town of Newville, Alabama.
34.
Res. No._________Authorizing the General Services Department to sell a 2000 Ford Crown Victoria to the Henry-Houston County District Attorney’s Office for the agreed upon amount of $1200.00.
35.
Res. No._________Re-appointing Hayne Hollis as a member of the Dothan-Houston County Airport Authority.
36.
Res. No._________Awarding bids and approving purchases over $15,000.00 by the City, and appropriating funds for said bids.
37.
Res. No._________Approving advance travel requests for City employees.
Documents:
  1. Travel Requests.pdf
38.
Acceptance of a Right-of-Way Deed from Selma Baptist Church for drainage and roadway improvements along Moore Road.
39.
Acceptance of Warranty Deeds from Jeffrey L. Arnold, James E. Tew, Donald R. Tew, and Dwight A. Tew for right-of-way for the Denton Road (CR25) widening and add lanes.
40.
Adjournment.